Guidelines for Domestic Travel

Allowable Expenses for Domestic Travel:

  • Airline tickets within the US. Please include a quote from an agent or website.
  • Food, lodging, and related incidental expenses with actual receipts are reimbursed up to the US Department of State per diem rate (www.pts.pitt.edu/Travel/common/perdiem.html). 
  • Conference or professional meeting registration
Non Allowable Expenses for Domestic Travel:
  • Travel for individuals other than applicant
  • Payment to foreign national individuals for services provided outside the United States
  • Equipment
  • Any expenses unrelated to proposed activity
Budget: When preparing your budget, please follow these guidelines
  • Include all anticipated project/travel expenses, not just those for which you request funding.
  • If airfare is part of your budget, include a fare quote from a travel agent or travel website.
  • For meals and lodging, do not exceed the U.S. State Department per diem rates: www.pts.pitt.edu/Travel/common/perdiem.html.
  • Indicate whether the other funding has been secured or requested.
Proposal Narrative: All applications must describe how the proposed activities relate to one or more of the Global Studies Center's foci.

Proposal Narrative for LCTL Instructors: All applications must describe how the proposed activities support LCTL pedagogy.


Other requirements:

Funding for GSC faculty grants is provided by the Office of the Provost and the US Department of Education; all spending must comply with University budgetary regulations. Arrangements for processing these funds must be made with the GSC /UCIS Financial Administrator (Ms. Rose Wooten, rwooten@pitt.edu) by May 15, 2018, and the funds spent or transferred by June 15, 2018. Grant recipients are responsible for fully completing all reimbursements in Concur and providing all applicable documentation, including original receipts, to Ms. Wooten. Recipients must acknowledge the assistance of the Global Studies Center, the Office of the Provost and or the US Department of Education in any publication, film, or other product resulting from funds supported by your GSC grant.

The grant recipient must provide the GSC with a one-page written report within three weeks following completion of the project. The report must include:

  • how the funds were utilized;
  • a travel schedule (where you went and the dates spent at each locale);
  • what you accomplished.


Guidelines for International Travel

Budget: When preparing your budget, please follow these guidelines

  • Include all anticipated project/travel expenses, not just those for which you request funding.
  • If airfare is part of your budget, include a fare quote from a travel agent or travel website.
  • For meals and lodging, do not exceed the U.S. State Department per diem rates: www.pts.pitt.edu/Travel/common/perdiem.html.
  • Indicate whether the other funding has been secured or requested.
Allowable Expenses:
  • Airline tickets for travel outside the US. Tickets must be purchased on US carriers, with exceptions for select countries as per the Fly America ActNote that funds can only be approved when a 35-day notice prior to travel is provided to the GSC.
  • Actual original related food, lodging, and incidental expenses will be reimbursed up to the US Department of State per diem rate (www.pts.pitt.edu/Travel/common/perdiem.html); 
  • Conference or workshop registration;
  • Copy and duplication costs;
  • Visa expenses;
  • Instructional Materials (e.g., databases, monographs, periodicals, films, or electronic media);
  • Bibliographic searches
  • Writing and production of original resource materials, exercises, or handbooks
Non Allowable Expenses:
  • Travel for individuals other than applicant
  • Equipment
  • Any expenses unrelated to proposed activity
Proposal Narrative: All applications must describe how the proposed activities relate to one or more of the Global Studies Center's foci.

The research project should not exceed two pages (excluding requested attachments). Applicants should also provide:
  • the abstract of the paper to be presented; 
  • evidence of your paper's acceptance by the conference organizers; 
  • a current CV.


Other requirements:

Funding for GSC faculty grants is provided by the Office of the Provost and the US Department of Education; all spending must comply with University budgetary regulations. Arrangements for processing these funds must be made with the GSC /UCIS Financial Administrator (Ms. Rose Wooten, rwooten@pitt.edu) by May 15, 2018, and the funds spent or transferred by June 15, 2018. Grant recipients are responsible for fully completing all reimbursements in Concur and providing all applicable documentation, including original receipts, to Ms. Wooten. Recipients must acknowledge the assistance of the Global Studies Center, the Office of the Provost and or the US Department of Education in any publication, film, or other product resulting from funds supported by your GSC grant.

The grant recipient must provide the GSC with a one-page written report within three weeks following completion of the project. The report must include:

  • how the funds were utilized;
  • a travel schedule (where you went and the dates spent at each locale);
  • what you accomplished.

Guideline for Faculty Research Grant

Funding Priorities
  • All applications must have thematic foci related to one or more of the GSC focus areasand have an explicit trans-national focus;
  • Start-up research projects requiring seed funding that show promise of attracting support;
  • Completion of an ongoing research effort (which could include costs of preparing manuscripts for publication, but not actual costs of publication);
  • National or international research conferences or workshops on an international trans-regional topic for which a Pitt faculty member is a principal organizer (partial support only).
  • Field research.

Allowable expenses

  • Airline tickets for travel outside the US. Please include a fare quote from an agent or website. Tickets must be purchased on US carriers, with exceptions for select countries as per the Fly America Act. Note that funds can only be approved when a 35-day notice prior to travel is provided to the GSC. 
  • Actual original related food, lodging and incidental expenses will be reimbursed up to the US Department of State per diem rate (see www.pts.pitt.edu/Travel/common/perdiem.html);
  • Copy and duplication costs;
  • Visa expenses;
  • Conference or workshop registration;
  • Data collection/analysis including laboratory analysis, computer time and informant’s fees.

Non-Allowable expenses

  • Costs of publication;
  • Costs associated with attendance only at professional meetings or conference;
  • Purchase of major equipment (e.g. cameras, computers or any equipment costing more than $500);
  • Salary supplements or summer salaries.
Application Procedure
Complete a two-page project description that includes:
  • statement of purpose;
  • methodologies and sources to be examined;
  • expected outcomes and project’s relation to longer term efforts;
  • curriculum design and delivery (as relevant).

 The project description should not exceed two pages, be single spaced (excluding attachments) and have a font size no smaller than 11 points. Project descriptions exceeding these limits will not be reviewed. Attachments may include IRB documentation, airfare quotes, examples of questionnaires, list of field contacts, etc.  Provide your current updated CV.

Responsibility of Grantee

All research involving interventions or interactions with individuals or the collection of identifiable private information concerning living individuals requires prospective Institutional Review Board (IRB) approval. Grantees are responsible for obtaining IRB approval when required and must provide documentation of IRB approval before a grant can be awarded. For further information, check the IRB web site at www.irb.pitt.edu.

Funds for the research grants are provided by the Office of the Provost; all spending must therefore comply with University budgetary regulations. Arrangements for processing the funds awarded must be made with the GSC /UCIS Financial Administrator (Ms. Rose Wooten, rwooten@pitt.edu) by May 15, 2018.  Funds must be spent or transferred by June 15, 2018.

 Grant recipients are responsible for completing University of Pittsburgh Concur forms and providing all applicable documents including original receipts. A copy of the award letter with applicable documents must be submitted to Ms. Wooten.

Grantees are required to submit a final report (two pages) explaining the use of the funds and the outcomes of the supported activity no later than four weeks after the activity is completed. Failure to submit a final report will result in disqualification from future GSC faculty grant programs. The report must include:

  • a description of how the grants funds were utilized;
  • a travel schedule, if applicable (including where you went and the dates spent at each locale);
  • what you accomplished and how the research results will be utilized.

 The grant recipient must acknowledge the assistance of the Global Studies Center and the Office of the Provost at the University of Pittsburgh in any publication, film, or other product resulting from your GSC grant funds.